DOGMERSFIELD PARISH COUNCIL

 Minutes of the Meeting of Dogmersfield Parish Council

Held at Dogmersfield Primary School on

Monday 9th November 2009

 

 

Present:                                    Mrs C Lowe (Chairman) (CL)

                                                Mr A J Clark (Vice-Chairman) (AJC)

                                                Mr David Everett (DE)

                                                Mr P Curnow-Ford (PCF)

                                                Mr S Bramwell (SB)

                                                                                               

                                                Mrs C Toms (Clerk) (CT)

 

Cllr Ken Crookes (KC)

 

 

 

 

149/09

 

 

 

Welcome

 

Christine Lowe opened the meeting and welcomed everyone.

 

 

150/09

 

Apologies For Absence

 

Cllr Jonathan Glen, PC Victoria Bolan, Cllr Stephen Gorys, Chris and Elizabeth Waller. 

 

 

 

 

 

 

 

151/09

 

 

Declaration of Interests

None

 

 

152/09

 

 

 

 

 

 

 

 

 

 

 

Public Participation

 

  • KC referred to the outcome of the Planning Enforcement Policies & Procedures put to Cabinet.  It was agreed to uplift the draft policy for consultation and a report brought back to Cabinet at the February 2010 meeting. 
  • KC referred to the Dogmersfield Parish Plan and was advised it was progressing.  The next meeting with Viv Evans is planned for 23rd November. 
  • The Travellers Appeal was raised.  No details had been forthcoming from HDC and this information was essential if DPC are to show support on the day.
  • KC referred to the LDF process and the SHLAA and reported that more sites have been submitted than HDC need.
  • KC reported that HDC has agreed to give £10,000 in support of the legal challenge being mounted by SPLAT against the Government’s decision on the Pyestock Planning Application.

 art DC arHa

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

153/09

 

Minutes of the Meeting of 5th October 2009

 

CL asked if the minutes were a true record of the meeting. PCF proposed accepting the minutes and DE seconded accepting the minutes.  All were in favour.  CL signed the minutes as correct.

 

 

 

154/09

 

 

Matters arising from the minutes of the Meeting of 5th October

 

There were no matters arising.

 

 

155/09

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Finance Officer’s Report

 

a) DE referred to the Statement of Account. There was not much activity this month. The opening balance for 9th November was £7,831.63.   Closing balance £7,360.97.  The expenditure on internal operations for the seven months totalled £470.66.  DE noted specifically that we were on track with the Parish Clerk’s pay.  Nothing was spent on the Website and the OS licence was paid under the Parish Plan heading.  On service delivery £310 was spent out of a budget of £2,315.  Nothing has been paid out yet on the Ditches project; village maintenance was under spent and the Basingstoke Canal contribution was paid in full. The finances were healthy.

 

b) There were 3 payments for confirmation. CL proposed confirmation of the payments.  PCF seconded.  All in favour.

 

c) Confirmation of agreement of the 1% increase to the Clerk’s salary backdated to April 2009 – the figures were checked and the monthly salary for November agreed at £290.93 with back pay of £20.14.  CL proposed the payment and AJC seconded.  All in Favour.

 

d) The resolution proposal for responsibilities in relation to fraud deferred from the last meeting was discussed.  DE and AJC had already reviewed the proposal from AJC which was not what Eric Shimmin, the Internal Auditor had said we should do.  CL proposed that DE should write to Eric Shimmin re the implementation of his recommendation and his offer to do the work for £50.  PCF seconded the proposal.  All in Favour.

 

e) Permissible expenditure and Statutory Authorities – The clerk reported that further work had been carried out to the table with additional categories made.  The completed table will be circulated for comment before the next meeting.

 

f) Precept and budget – this item was included so that discussion and review of future expenditure could commence at an early stage to ensure that items such as Training were not under funded. KC commented that precepts for the new Fleet Parishes would be maintained at the same level as last year.  DE to circulate a proposal for initial agreement.  KC left at 8.05 pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DE

 

 

 

 

 

CT

 

 

 

 

 

 

DE

 

156/09

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

156/09

Cont.

 

Planning Co-ordinator’s Working Party Report (PCF)

 

a) Lists of the status of planning applications and planning actions were circulated.  The contents were noted.  PCF reviewed the list.

 

Update of List

1)     09/01917/HOU – 10 Chalky Lane - granted

2)     09/01992/FUL – Peaked Croft farm - withdrawn

3)   09/02345/LCDEX – Fermoy – PCF explained the first refusal of this application.  It would appear that HDC has now expanded the wording of the proposal to include B3, not in the applicant’s original submission.  Further HDC had in its previous findings used the words ‘in all probability’ which is not definitive and presumably would be used again.  There is no other change in the application.  The three key points are therefore:
a) There is an anomaly on the description.
b) The usage etc: is unchanged and has not been fully documented in the application.
c) The usage within 10 years is not continuous.

 

It was agreed to object but the grounds needed further verification and time for determination.  CT to ask Sarah Castle for a 21 day extension.  PCF to input to DPC comments.

4)  09/02316/FUL – Fermoy – replacement dwelling - no objection.

5)  09/02413/MAJOR – Peaked Croft Farm – single storey welfare unit – no objection

6)  09/02363/FUL – Spratts Hatch Farm – riding arena for private use – no objection.

7)  09/02393/COU – The Dower House – Change of use of land and retention of a manege – this was discussed and there was no objection.  PCF to review before submission of comment to HDC.

 

b) Any other Applications received or other topics

 

Attendance at Planning workshops and conferences was discussed.  It was emphasised that apologies for non attendance must be notified in good time.  Workshop participation for CL, AJC and PCF was agreed for the CPRE One Day Conference on 11th November. CT to email the preferences.

 

CL referred to the email from Tricia Harrison previously circulated regarding her plans for Oakbridge House.  It was agreed to arrange an informal meeting.

 

The Travellers Appeal is taking place at HDC on 18/19th November. In considering our original objection, it was suggested any additional thoughts be communicated to AJC.

 

The agenda for the meeting with Daryl Phillips, new Head of Planning at HDC was agreed as follows:

a)     Communication pre and during applications.

b)    Clearer Plans.

c)     Communication re site visits.

d)    Resourcing.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PCF
CT

 

 

 

 

 

 

 

 

 

PCF

 

 

 

 

 

 

CT

 

 

 

CL

 

157/09

 

 

 

 

 

 

 

 

Traffic Management and Road Safety Officer’s Report (AJC)

 

A report was circulated prior to the meeting.  The contents of the report were noted.  The water seepage opposite J & J Motors is still an issue.  The flooding may be due to water in the telephone cabling box.  Investigation is ongoing.  An invitation to Jonathan Glen to attend our meeting to discuss various highway issues including speeding will be sent after the audit of Chatter Alley has been completed.

 

 

 

 

 

 

 

 

CL

DE

 

 

158/09

 

 

 

Environment Officer’s Report (CL)

 

A report was circulated prior to the meeting.  The contents of the report were noted.  SB had contacted Pilcot Farm who will remove the blockage under the bridge.  He also mentioned the two new massive ditches at the Country Park at Hitches Lane which are full of water and flow into the Hart River.  It is feared this will impact the village.

 

a) The project on Common Land Clearance is progressing.  CL referred to all the emails circulated on the grant application.  The relevant paperwork has been submitted and a quote is being sought from a third contractor.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

159/09

 

 

 

 

 

 

 

Community Liaison Officer’s Report (CL)

 

A report was circulated prior to the meeting.  The contents were noted.   CL reviewed her report. 

  • The future of the Queen’s Head is still uncertain.  DE to provide the telephone number from the notice for CT to contact Unique Pub Properties.  CL proposed asking Andy Fisk to mow the village green and do a general tidy.  SB seconded.  All in Favour.   Power for Christmas tree lights could be an issue this year.
  •  CT was asked to check responsibility for enforcement of cars for sale illegally parked on the road and the large pick up truck blocking the site line down Chatter Alley.

 

 

 

 

 

 

 

DE

CT

 

 

 

 

CT

 

 

 

160/09

 

 

Parish Plan

 

CL referred to the report previously circulated and confirmed that the next meeting with Viv Evans is arranged for 23rd November.  Meetings had also taken place with Sue Smith.  HDC has an agreement with the Ordnance Survey department which may mean we will no longer need to pay for an OS licence.

 

 

 

 

 

161/09

 

 

Parish Web Site

 

CT reported that she had tried unsuccessfully to contact Jan Hyatt.  Due to misinformation this action will no longer be necessary.  CL emphasised that the website is important for information and communication and asked that this agenda item be placed for further discussion between Finance and Planning at the next meeting on 11th January.

 

 

 

 

 

 

 

CT

 

162/09

 

 

Training

 

The question of sufficient funds for training had already been discussed under Finance (precept and budget for 2010.) Other matters re training were also discussed under planning.

 

 

 

 

 

 

 

163/09

 

Newsletter

 

The next edition would probably be post Christmas.

 

 

 

 

 

 

164/09

 

 

 

 

Crime And Disorder Act, Section 17

 

The emails from Farmwatch now run by PC Mick Ames had now resumed.  Theft of a trailer was mentioned and the unlawful removal of York stone slabs from Sprats Hatch Farm.  PC Victoria Bolan would be invited to attend the next meeting on 11th January.

 

 

 

 

 

 

 

 

 

 

165/09

 

 

 

Future Parish Council Meetings

 

 11th January 2010, 15th February 2010, 22nd March 2010, 12th April 2010 APA, 24th May AGM

 

 

 

 

 

 

 

166/09

 

 

 

Information Sharing

 

It was agreed to arrange a Christmas dinner for twelve at the Barley Mow on 16th December at 7.30 pm.  The meeting closed at 9.40 pm.

 

 

 

CT