DOGMERSFIELD PARISH COUNCIL
Minutes of the Meeting of
Dogmersfield Parish Council
Held at
Monday 6th April
2009
Present: Mrs
C Lowe (Chairman) (CL)
Mr A J Clark
(Vice-Chairman) (AJC)
Mr David
Everett (DE)
Mr
P Curnow-Ford (PCF)
Mr
S Bramwell (SB)
Mrs
C Toms (Clerk) (CT)
Cllr Ken Crookes (KC)
Mr Phil Whitehead (PW)
Ms Denise Mortimore (DM)
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39/09 |
Welcome Christine Lowe opened
the meeting and welcomed all. New residents Mr Whitehead and Ms Mortimore were
attending their first Parish Council meeting. |
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40/09 |
Apologies For Absence Cllr Jonathan
Glen, Cllr Stephen Gorys |
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41/09 |
Declaration of Interests None |
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42/09 |
Public Participation Christine Lowe explained
to the new residents Mr Whitehead and Ms Mortimore the purpose of public
participation. |
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43/09 |
Minutes of the Meeting of 23rd February
2009 CL asked if the
minutes were a true record of the meeting. AJC proposed accepting the minutes
and SB seconded accepting the minutes.
All were in favour CL signed the
minutes as correct. |
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44/09 |
Matters arising from the minutes of the Meeting of 23rd
February Ken Crookes
arrived at this point. 28/09 – The
number 08/02391/FUL which is a previous application should be replaced with
09/0167/FUL. 29/09 – The SID
facing Odiham near the lay-by was removed.
It is due to be replaced facing the Farnham direction shortly. 30/09 – The
letter was drafted but not sent due to no further activity on the footpath by
horse riders. 33/09 – CL has
written a letter to Lesley Trusler. 34/09 – The
newsletter has not materialised. |
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45/09 |
Finance Officer’s Report a) DE referred to the Statement of Account.
The opening balance for 6th April was £4,899.71. Closing
balance £4,528.03. There were no receipts. b) 4 payments already
authorised were confirmed. CL proposed
the authorised payments. PCF seconded. All in favour. c) End of Year
Forecast – credit balance is £4,528.03 (10p discrepancy in the report). Spend is £5,896.20 and the balance
£1,159.55. The actual end of year
balance is £4,527.93. d) DE reported
that the accounts would be ready for internal audit within the next
week. A list of missing documentation
was circulated for action. The audit
timetable was on target. e) DE referred
to the Budget report. The precept was
£6,800. The only change since January
was Parish Plan expenditure. DE
referred to the details circulated on the Clerk’s remuneration which were
up-to-date and included the recent additional increase following national
agreement. The figures needed to be
checked. The VAT return was finalised
at £82 for 08/09. DE referred to
the Asset Register and whether it should reflect written down or replacement
values. The laptop and projector provided to the Parish by HDC is not
currently included. CT to send DE copy
of latest Asset Register. AJC proposed
including two columns for the purpose of written down and replacement values
in the updated asset register for approval at the next meeting. PCF seconded. All in Favour. Two payments
required authorisation: HALC
Subscription - £119. CL proposed the
authorisation, PCF Seconded, All in Favour. |
DE AJC CT DE |
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46/09 46/09 Cont. |
Planning Co-ordinator’s Working Report (PCF) A list of the
status of planning applications was circulated. The contents were noted. PCF reviewed the status of the planning
applications. The following required further
elaboration and action. a) 08/03134/FUL
– b) 09/00598/FUL
– Double Bridge Farm – Installation of New Horse Walker – (08/03245/FUL was
withdrawn). This application is more
attractive and location is less visible.
All agreed no response. c) 09/00522– Red Cottages – Demolition of existing
stables - following discussion it was agreed that there was no objection to
the demolition; this did not imply however any approval to a replacement
building. PCF to submit comment. d) 09/00329 – Red Cottages – Erection of a
detached dwelling. It was queried
whether the application curtilage is listed.
The application was considered overdevelopment in the centre of the
village on a listed site. AJC proposed
objecting and using the detail from the Local Plan. PCF reported further on the application and
the proposed mitigation for potential flooding. PCF to draft words of objection and
circulate for final approval. e) PCF referred
to the unauthorised construction of a barn and outbuildings on the Black Barn
site. The case was raised with Enforcement
but had not appeared on the list. The
buildings had now disappeared. KC
suggested PCF email Richard Appleton re Black Barn site. f) It was noted
that a planning Enforcement Review meeting is scheduled for Tuesday, 14th
April at HDC offices. g) The
Kersfield application has been submitted.
It may be necessary to hold a separate planning meeting in public for
this application. h) PCF noted
that this was the first time the projector was used for planning purposes at
a Parish Council meeting. |
PCF PCF PCF |
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47/09 |
Annual Parish Assembly – Initial Preparations CT reported
that letters will be sent out shortly reminding the report providers and
invitees of the date of the meeting.
The usual advert will be placed in Contact and a pinkie produced for
distribution and the notice boards. A
list of invitees will be circulated to councillors for any additions or
amendments to be made. Clynt Wellington
will be added to the list and a special letter sent to Cllr Jonathan Glen. |
CT |
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48/09 |
Traffic Management and Road Safety Officer’s Report
(AJC) AJC stated that
there had been nothing to report for this meeting. No remedial progress had been made on the
traffic island at the bottom of Pilcot Hill.
A reminder will be sent. |
AJC |
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49/09 |
Environment Officer’s Report (CL) A report on
Footpatch 3 was circulated prior to the meeting. The contents of the report were noted. SB said there was nothing much else to
report this time. Replies received in the Clerk’s absence to
the letters sent to HCC and HDC on the subject of the common land clearance
were circulated. It was agreed that
CT/CL would respond to the letters and suggest dates for a meeting. KC expressed an interest in viewing the
area which required clearance and attending the meeting. CT to send KC a copy of SB’s report. |
CT/ CL CT |
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50/09 |
Community Liaison Officer’s Report (CL) A report was circulated
prior to the meeting. The contents
were noted. CL reviewed her report. CL
referred to the community event and the actions she had taken. A Chairman was not forthcoming to manage
the committee and this may mean the event would not go ahead. A decision will be known following a PCC
meeting on Tuesday evening. AJC
suggested that alternatively a small BBQ may be the answer in the Summer. |
CL |
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51/09 |
Parish Web Site The website is
up to date. Following a referral by
Chris Waller and previously minuted, PCF met with Paul Halliday who had
designed a new website. A private
viewing will be arranged for all councillors. |
PCF |
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52/09 52/09 Cont. |
Parish Plan Final Document CL had written
again to Lesley Trusler for the outstanding comments from HDC. The Parish Plan will be published in time
for the APA. Quotes for printing will be obtained |
CL |
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53/09 |
Newsletter CL reported
that a Spring Newsletter would not now be produced. All Information will be included in a
Summer version. |
ALL |
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54/09 |
Training CL and AJC
attended an SLCC ‘Fresh Air and Exercise’ Seminar. The topics were of considerable interest to
the Parish and included Common Land, Rights of Way, Village Greens and Open
Spaces. The cost was £65 per
delegate. PCF proposed DPC fund one
person. SB seconded. All in Favour |
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55/09 |
Crime And Disorder Act, Section 17 Nothing
relating to this item was discussed during the meeting. |
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56/09 |
Future Parish Council Meetings 18th
May 2009 AGM, 8th June 2009 APA, (6th July 2009 - it
was agreed to change the date of this meeting to 20th July
2009. 7th September 2009
and 5th October 2009 were added to the list. CT to confirm these dates with AJC for the
website following agreement with the school. |
CT AJC |
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57/09 |
Information Sharing 1.
KC
reported on a ‘Greening Campaign’ presented by a local Community Group to the
Senate at HCC. 2.
The
sad death of Hugo Eastwood, a long standing HDC Councillor was mentioned. 3.
AJC
mentioned the excellent run Basingstoke Canal Conservation Meeting at HDC. KC
said that HDC would appreciate a congratulatory email. AJC also enquired
about the report due at the end of March which is an initial draft. 4.
PCF
enquired if the County/Euro elections will take place at the Barracks? 5.
CL
asked if the Council objected to temporary fencing being placed round the Dew
Pond adjacent to her property where there is easy access. This is for the safety of her
granddaughter. Legally permission
cannot be given but no-one objected. The meeting
closed at 9.30 pm |
AJC |