DOGMERSFIELD PARISH COUNCIL

DRAFTMinutes of the Meeting of Dogmersfield Parish Council

Held at Dogmersfield Primary School on

Monday 7th February 2011

 

 

Present:                                    Mr A J Clark (Chairman) (AJC)

                                                Mr S Bramwell (SB)

                                                Mr David Everett (DE)

                                                Mr P Curnow-Ford (PCF)

                                                                                               

                                                Mrs C Toms (Clerk) (CT)

                                                Cllr Stephen Gorys (SG)

                                                Mrs Fiona Everett (FE)

                                                Mr Rob Fry (RF)

 

 

 

17/11

 

 

 

Welcome

 

Alastair Clark opened the meeting and welcomed everyone. 

 

 

18/11

 

Apologies For Absence

 

Cllr Jonathan Glen, Cllr Ken Crookes, Cllr Philip Whitehead

 

 

 

 

 

19/11

 

 

Declaration of Interests

None

 

 

20/11

 

 

Public Participation

 

AJC opened ‘Public Participation’.  Fiona Everett commented on the untidiness of the village.  She explained that the ditches were over grown.  She had noticed a discarded Christmas tree on Pilcot Green and road signs have been stolen.  AJC responded that this was an agenda item but he would address her concerns.  All matters were in hand to clear up the village and will be followed up.  Replacement road signs have been ordered by Hampshire County Council after a short delay caused by lack of records regarding stolen signs.  FE also raised the matter of the BT Kiosk.  The clerk had responded to Mrs Everett’s earlier letter regarding the issues of the kiosk.  It is not decommissioned and DPC are therefore unable to pursue the matter in the same manner as Crookham Village.  A previous email from Crookham Village on how they managed the purchase of their kiosk and the renovation was forwarded to DE.  FE stated that the kiosk requires attention and perhaps BT could be informed.   CT was asked to refer to previous paperwork and contact BT.  Rob Fry introduced himself and thanked DPC for their work on behalf of the residents.  This was his first visit to a Dogmersfield Parish Council meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CT

 

21/11

 

Minutes of the Meeting of 10th January 2011

 

AJC asked if the minutes were a true record of the previous meeting.   PCF proposed accepting the minutes and DE seconded accepting the minutes.  All were in favour.

 

AJC signed the minutes as correct.

 

 

22/11

 

Matters arising from the minutes of the Meeting of 10th January

06/11

172/10 – SG advised the meeting that no further action was taken on the enforcement issue of advertising signs placed on the wall outside Fermoy.  PCF raised the matter of Sunday trading at the site.  Conditions of planning approval were being breached and although raised by residents, no enforcement action was taken.  SG spoke about enforcement in general.  He stated that after a decline in the budget for enforcement matters it is to be maintained at a higher level.  PCF asked SG to raise the matter of Sunday trading at this site again.

177/10 – A letter was sent to the tenants of the Queen’s Head public house regarding the Display Board erected on Pilcot Green without consultation, not on land in their ownership and in the conservation area.  The letter stated that the size of the board may also require planning permission.  No reply had been received. It was agreed to send a second letter stating that if no reply is received within fourteen days further action would follow. The clerk to action.

177/10 –AJC confirmed that the schedule for traffic island maintenance was issued and the work carried out by Andy Fisk.

08/11 b – PCF presented a set of guidelines for a Village Design Statement produced by York City Council which described what it should be and how it can be effective as a supplementary document.  PCF stated he is in the process of putting together other examples for future discussion which will be forwarded to all Councillors.

09/11 e - Proposal for a new countryside walk on land at the Barracks – SB had sent an email to Martin Hannah providing information on the website link to HCC Rights of Way which DE had not seen. CT offered to contact Martin Hannah and suggest a visit by representatives of DPC to see the site.

09/11 f (6) Water leakage at end of Chatter Alley – this was logged with HCC but a reminder will be sent.

 

 

 

 

 

 

 

 

 

 

 

SG

 

 

 

 

 

CT

 

 

 

 

 

 

 

 

PCF

 

 

CT

 

 

SB

 

23/11

 

Finance Officer’s Report (DE)

 

 a) DE referred to the Statement of Account. The opening balance for 7th February was £7,173.62. Closing balance £6,482.73.   

b) There were five items of expenditure for confirmation – cheques 662 - 666.  AJC proposed the confirmed payments.  PCF seconded.  All in favour. 

There was nothing particular to note.  There is under spend on service and delivery in relation to Village Maintenance and Training. There is overspend on three items – Subscriptions, Admin consumables and Community Benefit.  This will be addressed and a virement proposed at the next meeting. CT to add to the next meeting’s agenda.

c) Budget update – DE proposed deferring this to the next meeting when budget categories can be set and agreed.   DE asked to include grant opportunities for discussion at the March meeting.

 

 

 

 

 

 

 

 

 

 

 

 

CT

 

 

CT

 

 

24/11

 

 

 

 

 

 

 

 

 

 

 

 

 

24/11

Cont.

 

Planning Matters (AJC, PCF and PW)

 

AJC reviewed the tabled planning status report.

a) 10/02895/FUL – Red Cottages – this application is for a five bedroom house to replace the four bedroom house already granted permission. Plans revealed that the proposed dwelling is one metre closer to the neighbouring property and includes a new window overlooking them. The drive has also been moved.  Following discussion, it was agreed to use the original comments made on 09/ 00329/FUL as a basis for objection.  AJC to circulate a draft for objection for approval by councillors. With reference to s106 money payable.  DE proposed finding a mechanism to obtain some of this money for Dogmersfield and identifying which section of money to pursue.  AJC reminded members that a wish list for funding from development contributions was urgently needed.

11/00001/MAJOR – Queen Elizabeth Barracks –  AJC reported that three events/meetings are taking place on this application.  1) Crookham Village Parish Council Planning Committee – 10th February at Zebon Copse Centre. 2) Developer public exhibition at QEB, Sandy Lane on 10th and 12 February. 3) Church Crookham Parish Council public meeting in the Harlington Centre on 18th February.  AJC encouraged members to attend.

b) Planning Process Proposal for adoption – DE proposed to defer this item to the next meeting This was agreed and all were asked to submit any comments to AJC before.

c) Parish Plan – DE referred to his proposal previously circulated. AJC reported that HDC Head of Planning recommended updating the latest version of the plan. Following discussion DE agreed to review the latest version of the plan with a view to bringing it back to the March meeting for adoption.

d) The clerk had received a CD of all the SHLAA documents from HDC and suggested that each councillor should have a copy. PCF agreed to make five copies.  In the latest SHLAA document, three Dogmersfield sites are identified as not currently developable.  DE declared an interest in the site opposite Briar Cottage.  Two of these sites are outside the settlement boundary.  It was agreed that the residents should not be informed of the latest SHLAA assessment until more information is available.

The clerk advised the meeting that Rushmoor Borough Council are now consulting on line and will no longer advise with hard copy.  A Username and Password is required for access and this has been obtained and will be communicated to councillors.

 

 

 

 

 

 

 

 

 

 

 

AJC

 

 

 

 

DE

 

 

 

 

 

 

 

 

ALL

 

 

 

DE

 

 

 

 

PCF

 

 

 

 

 

 

 

 

CT

 

25/11

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Environment, Highways, Rights of Way and Commons (SB)

 

SB referred to his report previously circulated.

Chatter Alley – since the shelving of the Ditches project nothing has been done – SB cleared the main blockages at the weekend but the area needs dredging. The growth there is superficial.  A working party with a skip costing £175 was suggested by DE.  AJC reported that he had walked the area with Andy Fisk, who had submitted two quotes for the various work required including the use of a flail mower – AJC to circulate the quotes.  A volunteer group could cut the saplings and do other work.  It was agreed that a clear statement is needed for what is proposed.  Further quotes for the work should also be obtained and the work carried out before April.  SB, DE and AJC to discuss the forming of a working party. SG left at this point 09.02 pm.

a) Pilcot Green North – tree work - Cllr Whitehead had taken photos of the trees and AJC is assembling a tender document to send out to contractors copied to councillors and the clerk.

b) Dogmersfield Footpath one diversion – SB referred in his report to the state of the footpath which he had walked the previous weekend.

AJC drew members attention to the fact that the diverted footpath was in effect diversion of the metalled estate road – this could impact the footpath surface.  A response is required to HCC by 24th February.  DPC have no objection subject to conditions.  PCF to draft a reply.  AJC to finalise

c) Grit Bins – a reply is due from HCC tomorrow.

d) Pilcot Green North – bench restoration.  – DE had circulated a proposal ahead of the meeting that involved restoring the bench and making the immediate area more accessible.  AJC suggested that the bench only required pressure washing and restaining.  AJC, DE and SB to arrange to organise the work.

Following an email from HCC offering gully cleaning for three gullies, SB carried out an audit of the gullies in Dogmersfield and has found there are 42.  A list is being sent to HCC for consideration.

 

 

 

 

 

 

 

 

 

 

AJC

 

 

 

SB

DE

AJC

 

 

 

 

 

 

PCF

AJC

 

 

 

AJC

DE

SB

 

 

SB

 

 

26/11

 

Newsletter

 

The Clerk proposed that this item be deferred to the next meeting so that Cllr Whitehead, who was not able to attend this evening, can present his proposals, previously circulated, to the meeting.  All were in favour.

 

 

 

 

CT

 

27/11

 

 

 

 

 

 

 

 

 

Community Liaison (AJC, DE and PW)

 

a) The Display Board on the Village Green had already been discussed under matters arising.

b) It was agreed that the introductory meeting with the new manager of the Four Seasons hotel, Mr Charlie Parker would be attended by AJC with PW or PCF.  Amongst other items for discussion it was suggested that the footpath to Spratt’s Hatch be mentioned.

 

A letter had been received from Dogmersfield Primary School asking for a representative to attend the Centenary Preparations Lunch at the school on 28th February.  CT offered to attend on behalf of DPC.

 

 

 

 

 

 

 

 

 

 

 

 

CT

 

28/11

 

Annual Parish Assembly – initial preparations

 

The clerk had circulated an email with attachments asking for input to the invitation list and agenda for the event. Someone was also required to manage the catering.  All councillors were asked to provide input before the next meeting.

 

 

 

 

 

 

 

ALL

 

29/11

 

Training

 

It was noted that Cllr Whitehead is booked on a Core Skills for Councillors course in February.

 

 

 

30/11

 

 

 

Parish Website

 

 AJC referred to the latest updates on the website.  There is now a private link for Councillors only of the latest version of the Parish Plan.

 

 

 

 

31/11

 

 

 

 

Crime And Disorder Act, Section 17

 

The theft of road signs in the village and theft of manhole and drain covers elsewhere in the district was discussed.

 

 

 

 

 

32/11

 

 

 

Future Parish Council Meetings

 

All the following dates for the year have been approved by the school. 14th March, 18th April APA, 23rd May AGM, 20th June, 18th July, 5th September, 17th October, 5th December.

 

 

 

 

 

 

 

33/11

 

 

 

Information Sharing

 

AJC drew attention to the Budget meeting at HDC on 8th February. The training for those interested in becoming a Councillor is scheduled for 21st February in Hartley Wintney. AJC explained to RF s106 money and a potential wish list for DPC.   There being no further business, the meeting closed at 09.38 pm.